Dottie

Event Details

Ministry event, Outreach, Assimilation, Volunteer Development, etc

For example, this event will take place "the second Tuesday of the month from 6-8pm, Sept-May" or "Tuesdays, 6-8pm, April 16-June 4"

Ministry or Person/Group hosting event

Families, Women, Men, All Church, Community, etc

Ministry/Event Contact Person

What departments do you need support from?

Do you need facilities support? 
Do you need support with event promotion? 
Do you need support with event registration? 
Do you need childcare support for your event? 
Do you need event hospitality support? 
Do you need guest services, security, or medical support? 
Do you need tech/production support? 
Do you need photo/video support? 

Facilities

What room/s do you need for the event? 

Select all that apply

Will you need tables? 
Will you need black tablecloths? 

Promotion

Does this event need a new design? 
What assets would you like to request? 

Please include any slides you need for promotion and during event such as welcome, ice breaker, message, etc.

Would you like the New Hope website updated for your event? 
Will you need a page updated or created on the site? 
Do you want to create a web calendar event? 

Registration

Who is the contact for registration related questions?

For questions from registrants about payments, discounts, etc.

Who is the contact for event related questions?

For questions from registrants about who can attend, agenda, etc.?

2000 characters left

Please list the amount if so.

Is there a cost? 
2000 characters left
Is childcare available for this event?

If there is a fee for childcare, please indicate if the fee should be per child or per family?

Do you want to offer scholarships? 
Do you want to allow registrants to fund scholarships for others? 

If you answer yes, we will provide options for registrants to fund a full or half scholarship.

Scholarships can be complicated, so we'll be in touch to review options.

2000 characters left

Could be group type preference, availability to meet, curriculum preference, prior leader, etc. List any/all you need (or can use say "same as before" if the questions existed from a previous registration form)

2000 characters left

The standard confirmation simply lists the name of the registrants, the event name, and cost (if any).

Would you like a reminder email sent before the event? 
2000 characters left
2000 characters left

(e.g. 2 registration forms are needed for in-person vs. online attendance, or for new attendees vs. returning)

Childcare

Typical time frame is 15 min before/after event begins/ends

Typical time frame is 15 min before/after event begins/ends

Is this a recurring event? 

Rooted is a recurring event because people are expected to attned weekly for an extended period. Baptisms which are scheduled monthly are not, since participants will only attend once.

2000 characters left

(e.g. Rooted happens weekly for 9 or 10 weeks, with a celebration scheduled for a particular date at the end)

Hospitality/Decor

Will you require hospitality team support? 

Event/table decor, photo booth, custom signage, etc,

Guest Services, Security, or Medical

What volunteer support do you need? 

Please note: Medical & Security support available for events with 100 guests or more, unless you've received special approval.

Greeters

Hosts

Traffic Volunteers

Building Host

Photobooth Volunteers

Set Up Team

Tear Down Team

Medical

Security

Tech/Production

Where do you need tech/production support? 

Photo/Video

Will you need a photographer? 
What type of photos? 
Will you need a videographer? 

Please provide a checklist of the types of video clips you want us to capture (worship, large group time, small group time, game time, teaching, people standing/talking, people praying together, environment, etc)

Will you need a recap video? (there may be a cost associated with this)