Skip to content
Sign In
Give
Menu
Next Steps
Baptism
Community Life
Care
Serve with Us
Give
Communities
Adoption & Foster Care
Arts
Justice & Outreach Partners
Kids
Men
Rooted
Students
Women
Seniors
Young Adults
Events
Learn More
Our Story
Who We Are
Core Values & Beliefs
Our Team
Pastoral & Ministry Flourishing
Teaching
Give
Dottie
Leave this field blank
Your Name
Your Email
Event Details
Event Name
*
Event Type
Ministry event, Outreach, Assimilation, Volunteer Development, etc
Event Start Date
*
Date
*
Event Start Time
*
Time
*
Event End Date
*
Date
*
Event End Time
Time
Event Location
*
New Hope
Off-Site
Online
Repeating or One Time Event
*
One Time
Repeating
Please describe the details of your repeating event
*
For example, this event will take place "the second Tuesday of the month from 6-8pm, Sept-May" or "Tuesdays, 6-8pm, April 16-June 4"
Ministry/Sponsor
Ministry or Person/Group hosting event
Audience
*
Families, Women, Men, All Church, Community, etc
Ministry/Event Contact Person
First Name
*
Last Name
*
Event Description
*
Event Cost
*
What departments do you need support from?
Do you need facilities support?
*
Yes
No
Do you need support with event promotion?
*
Yes
No
Do you need support with event registration?
*
Yes
No
Do you need childcare support for your event?
*
Yes
No
Do you need event hospitality support?
*
Yes
No
Do you need guest services, security, or medical support?
*
Yes
No
Do you need tech/production support?
*
Yes
No
Do you need photo/video support?
*
Yes
No
Facilities
What room/s do you need for the event?
*
Lobby
Auditorium
Students Space
Green Room
Blue Room
Red Room
White Room
Conference Room
Kitchen
Other
Select all that apply
What is the other space you need?
*
Will you need tables?
*
Yes
No
Number of 6ft rectangular tables needed:
*
Number of 5ft round tables:
*
Number of bistro tables needed:
*
Will you need black tablecloths?
*
Yes
No
How many chairs do you want around each table?
*
How many chairs / rows of chairs do you need not around tables?
*
Set Up Time
*
Time
*
Clean Up Time
*
Time
*
Number of guests anticipated?
*
Anything else that would be helpful for us know?
Promotion
Promotion Start Date
*
Date
*
Promotion End Date
*
Date
*
Does this event need a new design?
*
Yes
No
Design Direction
*
Asset Due Date
*
Date
*
What assets would you like to request?
*
Slides
Flyers
Email Header
Social Graphics
Signs/Banners
QR Code
Weekend Newsletter Banner
Please describe what slides you would like:
*
Please include any slides you need for promotion and during event such as welcome, ice breaker, message, etc.
Please describe what signs/banners you would like:
*
Please include any signs/banners you need: ex. yard signs (how many, double sided or single sided?)
Please describe what promotion you feel is appropriate for this event.
*
Promo Language/Copy
*
Would you like the New Hope website updated for your event?
*
Yes
No
Will you need a page updated or created on the site?
*
Yes
No
When do you need the page done by?
*
Date
*
Page update/creation notes:
*
Do you want to create a web calendar event?
*
Yes
No
When do you want the calendar updated by?
*
Date
*
Website update notes:
*
Registration
What date should registration open?
*
Date
*
Date registration should close
*
Date
*
Who is the contact for registration related questions?
For questions from registrants about payments, discounts, etc.
First Name
Last Name
Who is the contact for event related questions?
For questions from registrants about who can attend, agenda, etc.?
First Name
Last Name
Is there a cap on the number of people who can register?
2000
characters allowed
Please list the amount if so.
Is there a cost?
*
Yes
No
What is the cost?
2000
characters allowed
Is childcare available for this event?
Yes
No
What is the cost for childcare?
If there is a fee for childcare, please indicate if the fee should be per child or per family?
Do you want to offer scholarships?
*
Yes
No
Do you want to allow registrants to fund scholarships for others?
*
Yes
No
If you answer yes, we will provide options for registrants to fund a full or half scholarship.
Scholarships can be complicated, so we'll be in touch to review options.
Other than basic name and contact info, are there any specific questions you would like to ask registrants?
Age
Grade
Phone Number
Emergency Contact
Allergies or Dietary Restrictions
Permission Slip / Travel Permission
Other
Other questions / information to collect
2000
characters allowed
Could be group type preference, availability to meet, curriculum preference, prior leader, etc. List any/all you need (or can use say "same as before" if the questions existed from a previous registration form)
Is there any information you would like included in the confirmation email?
2000
characters allowed
The standard confirmation simply lists the name of the registrants, the event name, and cost (if any).
Would you like a reminder email sent before the event?
*
Yes
No
When should it be sent, and what information would you like included?
*
2000
characters allowed
Is there any additional information you need to share about registration?
2000
characters allowed
(e.g. 2 registration forms are needed for in-person vs. online attendance, or for new attendees vs. returning)
Childcare
When do you want childcare to open?
*
Typical time frame is 15 min before/after event begins/ends
When do you want childcare to close?
*
Typical time frame is 15 min before/after event begins/ends
Is this a recurring event?
*
Yes
No
Rooted is a recurring event because people are expected to attned weekly for an extended period. Baptisms which are scheduled monthly are not, since participants will only attend once.
What is the recurrence?
2000
characters allowed
(e.g. Rooted happens weekly for 9 or 10 weeks, with a celebration scheduled for a particular date at the end)
What age range would you like to request childcare for?
*
Birth - 5 yrs old
Birth - 5th grade
K-5th grade
How many kids do you expect (estimate)?
*
Will the kids need a meal (beyond basic snacks) during your event?
*
Do you have any special requests?
*
Hospitality/Decor
Will you require hospitality team support?
*
Yes
No
What level of support will you need?
*
Tier One ~ Purchase food and paper goods, ministry is responsible for prep/serving/cleanup (ie - Ministry meeting lunches, Students Summer Nights, etc)
Tier Two ~ Purchase food and paper goods & set up food for event, ministry lead provides volunteers for serving and clean up (ie - Discover, Lab, etc)
What time do food/drinks needs to be setup/ready?
*
Time
*
What time can the clean up team start?
*
Time
*
Description/Notes:
Will you require decor support?
*
Event/table decor, photo booth, custom signage, etc,
Guest Services, Security, or Medical
What volunteer support do you need?
*
Greeters
Hosts
Traffic
Building Host
Photobooth
Set Up
Tear Down
Medical
Security
Other
Please note: Medical & Security support available for events with 100 guests or more, unless you've received special approval.
Please explain what other support you will need?
*
Greeters
Greeter Arrival Time
*
Time
*
Greeter Departure Time
*
Time
*
Number of greeters needed
*
Description of what the volunteers will be doing Indoor/outdoor
*
Hosts
Hosts Arrival Time
*
Time
*
Hosts Departure Time
*
Time
*
Number of hosts needed
*
Traffic Volunteers
Traffic Volunteers Arrival Time
*
Time
*
Traffic Volunteers Departure Time
*
Time
*
Number of traffic volunteers needed
*
Building Host
Building Host Arrival Time
*
Time
*
Building Host Departure Time
*
Time
*
Number of building hosts needed
*
Photobooth Volunteers
Photobooth Volunteers Arrival Time
*
Time
*
Photobooth Volunteers Departure Time
*
Time
*
Number of photobooth volunteers needed
*
Set Up Team
Set Up Team Arrival Time
*
Time
*
Set Up Team Departure Time
*
Time
*
Number of set up volunteers needed
*
Tear Down Team
Tear Down Team Arrival Time
*
Time
*
Tear Down Team Departure Time
*
Time
*
Number of tear down volunteers needed
*
Medical
Medical Arrival Time
*
Time
*
Medical Departure Time
*
Time
*
Number of medical volunteers needed
*
Security
Security Arrival Time
*
Time
*
Security Departure Time
*
Time
*
Number of security volunteers needed
*
Tech/Production
Where do you need tech/production support?
*
Auditorium
Lobby
Students Space
Blue Room
White Room
Green Room
Red Room
Other
What other tech/production support needed?
*
Give a detailed description of what support you need.
Photo/Video
What time do you want the photographer/videographer to arrive?
Year
Time
Date
Will you need a photographer?
*
Yes
No
Location? (Photographer)
*
What type of photos?
*
Candid
Posed/Photobooth
Other
Will you need a videographer?
*
Yes
No
Location? (Videographer)
*
Please provide a video shot list
*
Please provide a checklist of the types of video clips you want us to capture (worship, large group time, small group time, game time, teaching, people standing/talking, people praying together, environment, etc)
Will you need a recap video? (there may be a cost associated with this)
*
Yes
No
Company
Send a Message
Your Name
Your Email
Your Message